Room Rentals: Policies and Procedures

Facility Use Reservation and Booking Procedure

Library facilities may be reserved by businesses, agencies, or organizations who conduct business in York County and individuals who are members of York County Libraries. Submission of an online Facilities Use Application (Application) is required. The application shall be reviewed and approved by the Facilities Use Coordinator and Library Director based on criteria set forth in this document.
The reservation process begins when the application is received, availability of space, staffing, and equipment requested is verified. A Facilities Use Agreement (Agreement) is then sent to applicant/event organizer to be reviewed, signed and returned with payment. Not until this time is the requested space officially booked.

Facilities will be reserved in the following priority:

  1. Library sponsored meetings or programs
  2. Partner agencies or organizations
  3. Library staff
  4. Other meetings and programs
  5. Individuals


Reserving a Room:

Rooms are reserved directly through the Facilities Use Coordinator and may be made up to six months in advance. Extension of this agreement must be requested and are not automatically approved.

Facilities Use Coordinator:

Phone: 717-849-6969
Email: [email protected]


Study Rooms and Atrium Tables:

Information Services Department
Phone: 717-849-6955
Email: [email protected]

To read our full Facility Use Policy, click here