YCL Policies


•Privacy and Confidentiality Policy

•Borrowing Policy

•Library Right and Concerns


Privacy and Confidentiality Policy


Thank you for visiting the York County Libraries web site.  York County Libraries are committed to protecting the privacy of our members, donors, customers, and other contacts. We collect no personal information about you when you visit our web site unless you choose to provide that information to us.  


Libraries serve as forums for the pursuit and exchange of knowledge, information, and ideas.  We are impartial resources providing information on all points of view to all persons.  As such, it is essential that libraries provide the privacy that will free individuals from fear of scrutiny or intimidation by government power or others.  


The confidentiality of library records is a basic principle of librarianship.  This principle is reflected in Article III of the Code of Ethics which states '[librarians] protect each user's right to privacy and confidentiality with respect to information sought or received, and materials consulted, borrowed, acquired, or transmitted.' Additionally, Pennsylvania has a state law that protects the confidentiality of library records.  Confidential information includes database search records, reference interviews, circulation records, interlibrary loan records, and other personally identifiable uses of library materials, facilities, or services. 


The libraries of York County agree to record the minimum personal information necessary for the efficient operation of the library.  We have in place practices and procedures that protect personally identifying information.  In instances that private data cannot be protected, we will inform users that there is some risk involved when they use these services.


The libraries of York County also recognize that law enforcement agencies and officers may occasionally believe that library records contain information which would be helpful to the investigation of criminal activity.  Confidential records will be released only upon the issuance of a court order in proper form, following a showing of good cause based on specific facts, by a court of competent jurisdiction.

Borrowing Policies


Any circulating York County Library System item can be checked out at any library, renewed at any library, and returned to any library. Circulation fees, if any, may be paid at any library.

Books, Audiobooks, and Music - The standard borrowing period is three weeks for books, magazines, audiobooks, and music. 

DVDs, Box Sets, and Video Games - DVDs, box sets and video games circulate for one week for a rental fee of $2.00.  All are renewable by customers online. Renewal fees will be charged at the time of renewal. The overdue fee for these materials is $1.00 per day.

eBooks & eAudios - Items checked out on our eBranch may be borrowed for a one or two week period and automatically return, so overdue fees do not apply. Members may place up to five holds on eBranch items.                                                                                        

Holds - A customer may place up to 10 holds on physical library materials at any one time. (This includes interlibrary loan requests.  See Interlibrary Loans, below.)  Holds may be placed on circulating materials that are owned by or on order at any York County Library System library. Holds are picked up at the library where the hold was placed unless the customer has designated a different location.  Holds may also be placed online.  All materials are equally accessible to any customer at any library via the holds process.

Renewals - Most circulating materials can be renewed for three week increments for up to one year.  New releases may be renewed one time.  Items that are on hold, however, may not be renewed.  Renewals may be made in person at any York County Library System library, by telephone, or online.  Items checked out on Extended Use Cards cannot be renewed.

Interlibrary Loans - Interlibrary loans are materials borrowed from libraries outside of York County.  A customer must have a York County Library System library card to place an interlibrary loan request and to check out an item received through interlibrary loan.   A customer can place up to two interlibrary loan requests at one time (in combination with in-county holds.  See Holds, above.) Interlibrary loans must be picked up and returned at the library where the request was placed.  For more on ILL, click here.

Overdue items and fees for extended use - If a customer has unreturned items that are overdue, that customer cannot check out any items in any York County Library System library until the overdue items are returned or renewed and the appropriate fees paid.  If a customer owes money for unpaid fees, no items may be checked out unless 25% of the balance due is paid.   Fees are $0.25 (per day, per item) for print materials, music, and audiobooks, and $1.00 (per day, per item) for DVDs, Box Sets, and Video Games.

Customer Registration - All registrants must provide proof of address. Street addresses must accompany post office boxes.  
Who is eligible for a card?
  •Any York County resident.
  •Anyone who works in York County, with proof of employment.
  •Any Pennsylvania resident with an active library card.
  •College students with student IDs from a York County college who
   are not residents of York County may receive a 1-year card with no
  •Subscription Out-of-State cards may be available at some libraries.
  Children - A parent or guardian must sign the registration application,
   in person, for children 12 years old and under.  

Library Cards - Cards issued at any library may be renewed at any library.  Lost library cards may be replaced by any library for a $1.00 fee. Subscription teacher cards can be used at any library, but selection service is provided only at Martin.   Cards with overdue items and fines may be replaced or renewed at any library only after the overdue items are returned or renewed and/or the appropriate fees paid.   

Library Rights and Concerns


The American Library Association affirms that all libraries are forums for information and ideas, and that certain basic policies should guide their services.  These are outlined in the Library Bill of Rights.

In accordance with the Library Bill of Rights and the American Library Association's Freedom to Read Statement, the York County Library System has developed an Operational Policy for the Selection and Withdrawal of Materials.

The York County Library System takes seriously any request to suppress and remove from public access an item in a library's collection. Any customer who wishes to lodge a Statement of Concern over an item in a library's collection, should do so in writing to the Director of Collections and Technical Services  through the standard form available in the library.   The completed statement can be mailed to or delivered at any library.  In making their criticisms known, people who object to certain materials are exercising their right to voice their opinion, a right that is the basis of intellectual freedom