Policy for Use of Meeting Rooms

Passed by Library Board of Governors, January 19, 2006; Revision April 19, 2007.

Hanover Borough Council Revision Incorporated April 12, 2006

Guthrie Memorial Library - Hanover's Public Library's meeting rooms are used for library purposes and are also provided to the public for cultural, civic and educational purposes. Library activities and functions have priority. Meeting rooms will, to the extent that is legal and consistent with library policies, be made available to the public on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to meet at the library does not constitute an endorsement of that group's policies or beliefs. Attendance at meetings is limited by order of the Fire Commissioner.

INSURANCE CERTIFICATE

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When requesting use of facilities, all applicants which intend to have more than 20 individuals present during the period of usage must provide a certificate of comprehensive general liability insurance from an A rated insurance carrier with minimum coverage of $1,000,000 combined single limit for property damage and personal injury, and a $2,000,000 aggregate coverage, arising out of its use of the facility. The certificate of insurance must include a rider naming Borough of Hanover as an additional insured.

EMERGENCY/WEATHER CLOSING

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In the event of an emergency or weather closing, the library will not remain open for meeting room use. The organization's contact person will be notified by the library and the fee for use of the meeting room will be reimbursed. It is the responsibility of the organization to notify prospective attendees of the cancellation.

CANCELLATIONS

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In the event that a scheduled meeting is cancelled by the organization, the library must be notified as soon as possible. Notification must be made 24 hours prior to the proposed meeting for fee reimbursement.

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