By-Laws of the Hanover Public Library Board of Governors
Article I: Name
The name of this organization shall be the Hanover Public Library Board of Governors.
Article II: Purpose
The purpose of the board shall be to govern the maintenance and operation of a public library in the Borough of Hanover by
Article III: Administration
The affairs of the library shall be administered and controlled by Hanover Borough Council through the recommendations of the Hanover Public Library Board of Governors as outlined in Chapter 18, Code of the Borough of Hanover.
Article IV: Membership
The Library Board of Governors shall be composed of nine members,
and all of whom shall be subject to approval by the Hanover Borough Council.
All Library Board of Governors members appointed by the Mayor or the Hanover Public Library Association shall serve for a term of three years subject to unrestricted re-appointment.
Attention should be given to appointing members who reside in supporting municipalities.
It is recommended that the appointments be made following consultation with the Library Director.
Members should display an active interest in the Library, a willingness to advocate for library issues, and the capacity to fulfill the duties as outlined. (See Duties and Responsibilities of the Hanover Public Library Board of Governors attached).
Vacancies: The original appointing body shall be responsible for filling vacancies on the Board.
Resignations: Any Board member may resign at any time by giving written notice to the president. Such resignation shall take effect upon receipt of such notice.
Removal: A special meeting may be called for the purpose of removing a Board member. A position shall be declared vacant by a quorum of the Board. Reasons for removal may include but are not limited to missing a total of four meetings in a calendar year, missing three consecutive meetings in a calendar year, or conviction of a crime of moral turpitude. If the vote passes, the removal shall be immediate upon approval of Hanover Borough Council.
Article V: Officers
The Board shall elect from the membership the following officers: president, vice-president and corresponding secretary. This election will take place at the December meeting every two years. The Borough Manager acts as recording secretary. The Borough Treasurer acts as treasurer.
The duties of the officers are as follows:
Terms of office: Officers shall be elected for a two-year term upon recommendation of a nominating committee of the Board. Officers are limited to two consecutive terms.
Article VI: Standing Committees
The Financial Commission consists of the three members appointed by banks having offices in Hanover Borough. This committee is responsible for the management of endowment fund investments.
The Nominating Committee consists of two members of the Board and the Library Director. This committee is responsible for proposing a slate of officers.
Article VII: Meetings
Unless otherwise ordered, the Board shall meet monthly in the library building on the second Thursday of each month.
Special meetings may be called by the president on her/his motion or at the request of three (3) Board members.
Notice of the regular meetings of the Board shall be mailed to the Board members at least four (4) days in advance of each meeting by the Library Director.
At all Board meetings, a simple majority of the current members of the Board shall constitute a quorum.
Article VIII: Board Liability
The Hanover Borough shall indemnify, to the fullest extent now or hereafter permitted by law (including but not limited to the indemnification provided by Chapter 57, Subchapter D of the Pennsylvania Nonprofit Corporation Law of 1988), each Board Member of the Hanover Public Library who was or is made a party to or a witness in or is threatened to be made a party to or a witness in any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative, by reason of the fact that he or she is or was an authorized representative of the Hanover Public Library, against all expenses (including attorneys' fees and disbursements) judgments, fines (including excise taxes and penalties) and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or proceeding.
Article IX: Amendments
The Board may amend these by-laws by a quorum vote provided that any proposed amendments shall first be presented and reviewed by the Board and Borough Council at least thirty (30) days prior to the Board meeting when the amendment action is taken.
Approved by the Hanover Public Library Board of Governors, October 16, 2003.
Patricia L. Carey, President
Priscilla Greco McFerren, Director
Approved by Hanover Borough Council, October 22, 2003.
Gary Brown, President
Joyce Zimmerman, Secretary